1. How To Host A Microsoft Teams Meeting
  2. Set Up Teams Meeting
  3. Microsoft Teams Set Up Meeting Invite
  4. Setting Up Teams Meetings In Canvas
  5. Setting Up Teams Meetings For Others
-->Setting up teams meetings for others

How To Host A Microsoft Teams Meeting

Step 1: Open the Microsoft Teams app. Step 2: Tap on the “Teams” icon at the bottom of the screen, then an icon of “two people and a plus sign” in the top right. You should reach the Manage teams page. Step 3: To create your new team, give it a name, add a description and set the privacy settings. A step-by-step tutorial on how to set up the proper Meeting Options in a Microsoft Teams meeting. These settings can ensure educators can set the proper role. In this tutorial, you will learn how to schedule an online Microsoft Teams meeting with guests including external participants like your customers. In Micro. You can invite ANYONE to join a Teams meeting. You can send a Teams meeting invitation to. There are several ways to schedule a meeting in Teams: Select Schedule a meeting in a chat (below the box where you type a new message) to book a meeting with the people in the chat. Go to Calendar on the left side of the app and select New meeting in the top right corner. Select a range of time in the calendar. A scheduling form will pop open. The scheduling form is where you'll give your meeting a title, invite people, and add meeting details.

As an admin, you use Teams meetings settings to control whether anonymous users can join Teams meetings, customize meeting invitations, and if you want to enable Quality of Service (QoS), set port ranges for real-time traffic. These settings apply to all Teams meetings that users schedule in your organization. You manage these settings from Meetings > Meeting settings in the Microsoft Teams admin center.

Allow anonymous users to join meetings

With anonymous join, anyone can join the meeting as an anonymous user by clicking the link in the meeting invitation. To learn more, see Join a meeting without a Teams account.

Using the Microsoft Teams admin center

You must be a Teams service admin to make these changes. See Use Teams administrator roles to manage Teams to read about getting admin roles and permissions.

  1. Go to the admin center.

  2. In the left navigation, go to Meetings > Meeting settings.

  3. Under Participants, turn on Anonymous users can join a meeting.

Caution

If you don't want anonymous users to join meetings scheduled by users in your organization, turn off this setting.

Allow anonymous users to interact with apps in meetings

Anonymous users will now inherit the user-level global default permission policy. This control will then allow anonymous users to interact with apps in Teams meetings as long as the user-level permission policy has enabled the app. Note that anonymous users can only interact with apps that are already available in a meeting and cannot acquire and/or manage these apps.

Schedule a meeting in microsoft teams

Important

By default, the setting to allow anonymous users to interact with apps in meetings is enabled.

Using the Microsoft Teams admin center

You must be a Teams service admin to access this setting. See Use Teams administrator roles to manage Teams to read about getting admin roles and permissions.

  1. Go to the admin center.

  2. In the left navigation, go to Meetings > Meeting settings.

  3. Under Participants, the setting for Anonymous users can interact with apps in meetings can be changed.

Caution

If you don't want anonymous users to interact with apps in meetings scheduled by users in your organization, turn off this setting.

Customize meeting invitations

You can customize Teams meeting invitations to meet your organization's needs. You can add your organization's logo and include helpful information, such as links to your support website and legal disclaimer, and a text-only footer.

Teams

Tips for creating a logo for meeting invitations

  1. Create an image that's no more than 188 pixels wide by 30 pixels tall (it's quite small).

  2. Save the image in JPG or PNG format.

  3. Store the image in a location that everyone receiving the invitation can access, such as a public website.

    Now you can add it to your meeting invitations. See the next steps.

Customize your meeting invitations

Using the Microsoft Teams admin center

  1. Go to the admin center.

  2. In the left navigation, go to Meetings > Meeting settings.

  3. Under Email invitation, do the following:

    • Logo URL Enter the URL where your logo is stored.
    • Legal URL If your organization has a legal website that you want people to go to for any legal concerns, enter the URL here.
    • Help URL If your organization has a support website that you want people to go to if they run into issues, enter the URL here.
    • Footer Enter text that you want to include as a footer.
  4. Click Preview invite to see a preview of your meeting invitation.

  5. When you're done, click Save.

  6. Wait an hour or so for the changes to propagate. Then schedule a Teams meeting to see what the meeting invitation looks like.

Set how you want to handle real-time media traffic for Teams meetings

If you're using Quality of Service (QoS)to prioritize network traffic, you can enable QoS markers and set port ranges for each type of media traffic. Setting port ranges for different traffic types is only one step in handling real-time media; see Quality of Service (QoS) in Teams for much more detail.

Important

If you enable QoS or change settings in the Microsoft Teams admin center for the Teams service, you'll also need to apply matching settings to all user devices and all internal network devices to fully implement the changes to QoS in Teams.

Set Up Teams Meeting

Using the Microsoft Teams admin center

Microsoft Teams Set Up Meeting Invite

  1. Go to the admin center.

  2. In the left navigation, go to Meetings > Meeting settings.

  3. Under Network, do the following:

    • To allow DSCP markings to be used for QoS, turn on Insert Quality of Service (QoS) markers for real-time media traffic. You only have the option of using markers or not; you can't set custom markers for each traffic type. See Select a QoS implementation method for more on DSCP markers.

      Note

      DSCP tagging is typically done via Source Ports and UDP traffic will route to Transport Relay with destination port of 3478 by default. If your company requires tagging on destination ports, please contact support to enable communication to the Transport Relay with UDP ports 3479 (Audio), 3480 (Video), and 3481 (Sharing).

    • To specify port ranges, next to Select a port range for each type of real-time media traffic, select Specify port ranges, and then enter the starting and ending ports for audio, video, and screen sharing. Selecting this option is required to implement QoS.

      Note

      If Quality of Service (QoS) markers for real-time media traffic is on, then you have to manage your port settings. They aren't managed automatically.

      Important

      If you select Automatically use any available ports, available ports between 1024 and 65535 are used. Use this option only when not implementing QoS.

      Selecting a port range that is too narrow will lead to dropped calls and poor call quality. The recommendations below should be a bare minimum.

If you're unsure what port ranges to use in your environment, the following settings are a good starting point. To learn more, read Implement Quality of Service (QoS) in Microsoft Teams. These are the required DSCP markings and the suggested corresponding media port ranges used by both Teams and ExpressRoute.

Port ranges and DSCP markings

Media traffic typeClient source port range *ProtocolDSCP valueDSCP class
Audio50,000–50,019TCP/UDP46Expedited Forwarding (EF)
Video50,020–50,039TCP/UDP34Assured Forwarding (AF41)
Application/Screen Sharing50,040–50,059TCP/UDP18Assured Forwarding (AF21)

Setting Up Teams Meetings In Canvas

* The port ranges you assign can't overlap and should be adjacent to each other.

Setting Up Teams Meetings For Others

After QoS has been in use for a while, you'll have usage information on the demand for each of these three workloads, and you can choose what changes to make based on your specific needs. Call Quality Dashboard will be helpful with that.